Executive weekly status report template for IT projects
Creates a clear, concise, decision-oriented weekly status report template for presenting to executive leadership.
Produce a status report that communicates the true project state in under 2 minutes of reading, highlights risks and blockers requiring executive decisions, and keeps sponsors informed without overwhelming them with technical details.
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Prompt objective
Produce a status report that communicates the true project state in under 2 minutes of reading, highlights risks and blockers requiring executive decisions, and keeps sponsors informed without overwhelming them with technical details.
Real use case
Rodrigo Meireles, project manager for a national CRM rollout at Grupo Varejo Expresso, needs to report weekly to a committee of 5 VPs who read the report on their phones between meetings. The current template is 8 pages of tables that nobody reads, resulting in unpleasant surprises at monthly reviews.
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Replace the placeholders with your own context before you run the prompt. That usually improves the first output more than adding more instructions later.
Prompt
Create a Weekly Executive Status Report template for the following project: Project: [PROJECT NAME] Audience: [READER TITLES — e.g., VPs, C-level, Board] Current phase: [PLANNING / EXECUTION / CLOSEOUT] Week: [NUMBER] of [TOTAL] Date: [DATE] Previous overall status: [GREEN / YELLOW / RED] --- ## Section 1 — Executive Traffic Light (maximum 5 lines) | Dimension | Status | Trend | Comment (1 line) | |-----------|--------|-------|------------------| | Schedule | 🟢/🟡/🔴 | ↑↓→ | ... | | Budget | 🟢/🟡/🔴 | ↑↓→ | ... | | Scope | 🟢/🟡/🔴 | ↑↓→ | ... | | Quality | 🟢/🟡/🔴 | ↑↓→ | ... | | Risks | 🟢/🟡/🔴 | ↑↓→ | ... | **Traffic light definitions:** - Green: on plan, no significant deviations - Yellow: deviation identified, under control, no impact to final delivery date/cost - Red: deviation requires executive decision or already impacts final delivery date/cost ## Section 2 — Executive Summary (maximum 3 sentences)
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How to use this prompt
- 1Replace the key placeholders first: PROJECT NAME, READER TITLES — e.g., VPs, C-level, Board, PLANNING / EXECUTION / CLOSEOUT, NUMBER.
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