Effective Sprint Planning with Refinement and Capacity
Complete guide for conducting sprint planning based on your team's actual capacity.
Structure a sprint planning process that connects sprint goals with the team's real capacity, resulting in achievable commitments aligned with the product roadmap.
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Prompt objective
Structure a sprint planning process that connects sprint goals with the team's real capacity, resulting in achievable commitments aligned with the product roadmap.
Real use case
EdTech company CodeFuture has a 7-person squad that consistently fails to deliver 30% of planned sprint items. The Scrum Master suspects insufficient prior refinement and inaccurate capacity calculation are the main culprits.
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Prompt
Create a complete Sprint Planning guide for:\\\\\\\\n\\\\\\\\nSquad: [SQUAD NAME]\\\\\\\\nTeam size: [NUMBER OF PEOPLE — LIST NAMES AND ROLES]\\\\\\\\nSprint duration: [WEEKS]\\\\\\\\nAverage velocity over the last 5 sprints: [STORY POINTS OR ITEMS]\\\\\\\\nAverage completion rate: [PERCENTAGE]\\\\\\\\nVacations/absences in upcoming sprint: [LIST ABSENCES]\\\\\\\\nTime-consuming ceremonies: [HOURS PER SPRINT]\\\\\\\\nCurrent product objective: [DESCRIBE QUARTERLY OBJECTIVE]\\\\\\\\n\\\\\\\\nThe guide must contain:\\\\\\\\n\\\\\\\\n**Part 1 — Preparation (before planning):**\\\\\\\\n1) Backlog readiness checklist:\\\\\\\\n - Definition of Ready with 8 criteria\\\\\\\\n - Minimum refined items required (2x velocity)\\\\\\\\n - Acceptance criteria written in Given/When/Then format\\\\\\\\n2) Sprint capacity calculation:\\\\\\\\n - Formula: (available days x hours/day x focus_%) per person\\\\\\\\n - Individual capacity table accounting for absences\\\\\\\\n - Historical interruption factor (meetings, support, bugs)\\\\\\\\n - Total net sprint capacity\\\\\\\\n\\\\\\\\n**Part 2 — Sprint Planning (during):**\\\\\\\\n3) Sprint Goal definition:\\\\\\\\n - \\\\\\\\
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