Effective Sprint Planning with Refinement and Capacity
Complete guide for conducting sprint planning based on your team's actual capacity.
Structure a sprint planning process that connects sprint goals with the team's real capacity, resulting in achievable commitments aligned with the product roadmap.
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Prompt objective
Structure a sprint planning process that connects sprint goals with the team's real capacity, resulting in achievable commitments aligned with the product roadmap.
Real use case
EdTech company CodeFuture has a 7-person squad that consistently fails to deliver 30% of planned sprint items. The Scrum Master suspects insufficient prior refinement and inaccurate capacity calculation are the main culprits.
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Prompt
Create a complete Sprint Planning guide for: Squad: [SQUAD NAME] Team size: [NUMBER OF PEOPLE — LIST NAMES AND ROLES] Sprint duration: [WEEKS] Average velocity over the last 5 sprints: [STORY POINTS OR ITEMS] Average completion rate: [PERCENTAGE] Vacations/absences in upcoming sprint: [LIST ABSENCES] Time-consuming ceremonies: [HOURS PER SPRINT] Current product objective: [DESCRIBE QUARTERLY OBJECTIVE] The guide must contain: **Part 1 — Preparation (before planning):** 1) Backlog readiness checklist: - Definition of Ready with 8 criteria - Minimum refined items required (2x velocity) - Acceptance criteria written in Given/When/Then format 2) Sprint capacity calculation: - Formula: (available days x hours/day x focus_%) per person - Individual capacity table accounting for absences - Historical interruption factor (meetings, support, bugs) - Total net sprint capacity **Part 2 — Sprint Planning (during):** 3) Sprint Goal definition: -
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