Executive weekly status report template for IT projects
Creates a clear, concise, decision-oriented weekly status report template for presenting to executive leadership.
Produce a status report that communicates the true project state in under 2 minutes of reading, highlights risks and blockers requiring executive decisions, and keeps sponsors informed without overwhelming them with technical details.
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Prompt objective
Produce a status report that communicates the true project state in under 2 minutes of reading, highlights risks and blockers requiring executive decisions, and keeps sponsors informed without overwhelming them with technical details.
Real use case
Rodrigo Meireles, project manager for a national CRM rollout at Grupo Varejo Expresso, needs to report weekly to a committee of 5 VPs who read the report on their phones between meetings. The current template is 8 pages of tables that nobody reads, resulting in unpleasant surprises at monthly reviews.
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Replace the placeholders with your own context before you run the prompt. That usually improves the first output more than adding more instructions later.
Prompt
Create a Weekly Executive Status Report template for the following project:\\\\\\\\n\\\\\\\\nProject: [PROJECT NAME]\\\\\\\\nAudience: [READER TITLES — e.g., VPs, C-level, Board]\\\\\\\\nCurrent phase: [PLANNING / EXECUTION / CLOSEOUT]\\\\\\\\nWeek: [NUMBER] of [TOTAL]\\\\\\\\nDate: [DATE]\\\\\\\\nPrevious overall status: [GREEN / YELLOW / RED]\\\\\\\\n\\\\\\\\n---\\\\\\\\n\\\\\\\\n## Section 1 — Executive Traffic Light (maximum 5 lines)\\\\\\\\n\\\\\\\\n| Dimension | Status | Trend | Comment (1 line) |\\\\\\\\n|-----------|--------|-------|------------------|\\\\\\\\n| Schedule | 🟢/🟡/🔴 | ↑↓→ | ... |\\\\\\\\n| Budget | 🟢/🟡/🔴 | ↑↓→ | ... |\\\\\\\\n| Scope | 🟢/🟡/🔴 | ↑↓→ | ... |\\\\\\\\n| Quality | 🟢/🟡/🔴 | ↑↓→ | ... |\\\\\\\\n| Risks | 🟢/🟡/🔴 | ↑↓→ | ... |\\\\\\\\n\\\\\\\\n**Traffic light definitions:**\\\\\\\\n- Green: on plan, no significant deviations\\\\\\\\n- Yellow: deviation identified, under control, no impact to final delivery date/cost\\\\\\\\n- Red: deviation requires executive decision or already impacts final delivery date/cost\\\\\\\\n\\\\\\\\n## Section 2 — Executive Summary (maximum 3 sentences)\\\\\\\\n\\\\\\\\
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How to use this prompt
- 1Replace the key placeholders first: PROJECT NAME, READER TITLES — e.g., VPs, C-level, Board, PLANNING / EXECUTION / CLOSEOUT, NUMBER.
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