Stakeholder Management Plan with Power-Interest Matrix
Maps stakeholders and defines personalized engagement strategies.
Identify and classify all project stakeholders, analyze their expectations and level of influence, and define engagement strategies that maximize support and minimize resistance.
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Prompt objective
Identify and classify all project stakeholders, analyze their expectations and level of influence, and define engagement strategies that maximize support and minimize resistance.
Real use case
Insurance company ProtegeVida is implementing a claims processing system that impacts 12 departments and 3 external partners. The project manager has identified covert resistance from the operations leadership and needs an engagement strategy before the project loses sponsorship.
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Prompt
Create a complete Stakeholder Management Plan for:\\\\\\\\n\\\\\\\\nProject: [PROJECT NAME]\\\\\\\\nOrganization: [COMPANY NAME]\\\\\\\\nSponsor: [NAME AND TITLE]\\\\\\\\nIdentified Stakeholders: [LIST NAMES/TITLES/DEPARTMENTS — MINIMUM 15]\\\\\\\\nOrganizational Impact Level: [LOW / MEDIUM / HIGH / TRANSFORMATIONAL]\\\\\\\\nHistory of Resistance: [DESCRIBE ENGAGEMENT PROBLEMS FROM PAST PROJECTS]\\\\\\\\n\\\\\\\\nThe plan must include:\\\\\\\\n1) Stakeholder Register with 15+ entries:\\\\\\\\n - Name, title, department\\\\\\\\n - Role in the project (sponsor, user, decision-maker, influencer, affected party)\\\\\\\\n - Interest in the project (positive, neutral, negative)\\\\\\\\n - Specific expectations and needs\\\\\\\\n - Success criteria from this stakeholder's perspective\\\\\\\\n2) Power x Interest Matrix (2x2):\\\\\\\\n - Manage Closely (high power, high interest)\\\\\\\\n - Keep Satisfied (high power, low interest)\\\\\\\\n - Keep Informed (low power, high interest)\\\\\\\\n - Monitor (low power, low interest)\\\\\\\\n3) Current vs. Desired Engagement Analysis:\\\\\\\\n - Current Level: Unaware, Resistant, Neutral, Supportive, Leader\\\\\\\\n - Desired Level for each stakeholder\\\\\\\\n - Engagement gap and actions to close the gap\\\\\\\\n4) Personalized Engagement Strategy for Each Quadrant:\\\\\\\\n - Communication frequency\\\\\\\\n - Preferred channel (email, meeting, WhatsApp, report)\\\\\\\\n - Type of information (technical details, executive summary, KPIs)\\\\\\\\n - Who communicates (PM, sponsor, technical lead)\\\\\\\\n5) Resistance Management Plan:\\\\\\\\n - Identification of resistance sources\\\\\\\\n - Influence techniques by profile\\\\\\\\n - Ally strategy (who can influence the resistant)\\\\\\\\n6) Interaction Calendar by Stakeholder (next 3 months)\\\\\\\\n7) Engagement Metrics (project NPS, interaction frequency, escalated issues)\\\\\\\\n\\\\\\\\nFormat: document with visual matrices, engagement tables, and communication calendar.
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