Weekly and Monthly Cash Flow Projection with Scenarios
Build a projected cash flow model with weekly (short-term) and monthly (medium-term) views to anticipate cash gaps before they occur.
Construct a cash projection model that provides early visibility into tight financial moments and enables preventive actions (receivable acceleration, payment term renegotiation, planned credit usage).
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Prompt objective
Construct a cash projection model that provides early visibility into tight financial moments and enables preventive actions (receivable acceleration, payment term renegotiation, planned credit usage).
Real use case
Vila Nova Construction, with 3 ongoing projects in Salvador, almost couldn't make the R$180,000 payroll because 2 clients delayed payment on their progress billing. They need a system that anticipates these gaps in advance.
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Prompt
Build a cash flow projection model for [COMPANY NAME], in the [INDUSTRY SECTOR] sector, with the following characteristics:\\\\\\\\n\\\\\\\\n**Operating data:**\\\\\\\\n- Current cash/bank balance: R$[AMOUNT]\\\\\\\\n- Average monthly revenue: R$[AMOUNT]\\\\\\\\n- Average collection period: [NUMBER] days\\\\\\\\n- Average payment period: [NUMBER] days\\\\\\\\n- Monthly payroll: R$[AMOUNT] (pay day [X])\\\\\\\\n- Rent/occupancy: R$[AMOUNT] (due day [X])\\\\\\\\n- Monthly taxes: R$[AMOUNT] (due day [X])\\\\\\\\n- Suppliers: R$[AMOUNT] (distributed throughout month)\\\\\\\\n\\\\\\\\n**Weekly model (next 8 weeks):**\\\\\\\\n\\\\\\\\n| Week | Opening Balance | (+) Inflows | (-) Outflows | (=) Closing Balance | Status |\\\\\\\\n|------|-----------------|-------------|--------------|---------------------|--------|\\\\\\\\n| Wk 1 | | | | | |\\\\\\\\n| ... | | | | | |\\\\\\\\n\\\\\\\\n**For inflows, detail:**\\\\\\\\n- Confirmed client receipts (by due date)\\\\\\\\n- Probable receipts (% probability)\\\\\\\\n- Other revenue (interest, asset sales)\\\\\\\\n\\\\\\\\n**For outflows, detail:**\\\\\\\\n- Payroll and charges (FGTS, INSS)\\\\\\\\n- Suppliers (by due date)\\\\\\\\n- Taxes (DAS, DARF, ISS, ICMS)\\\\\\\\n- Financing/loans\\\\\\\\n- Fixed expenses (rent, telecom, insurance)\\\\\\\\n- Variable expenses\\\\\\\\n\\\\\\\\n**Monthly model (next 6 months):**\\\\\\\\n- Same structure, with projection based on seasonality\\\\\\\\n\\\\\\\\n**Alerts and actions:**\\\\\\\\n- Minimum safety balance: R$[AMOUNT]\\\\\\\\n- If projected balance < minimum: activate Plan B\\\\\\\\n 1. Receivable acceleration (cost: [X]% per month)\\\\\\\\n 2. Payment term renegotiation with suppliers\\\\\\\\n 3. Pre-approved credit line\\\\\\\\n 4. Temporary cut of non-essential expenses\\\\\\\\n\\\\\\\\n**Suggested dashboard:**\\\\\\\\n- Daily projected balance chart\\\\\\\\n- Weekly traffic light (green/yellow/red)\\\\\\\\n- Top 5 largest inflows and outflows of the week\\\\\\\\n\\\\\\\\nFormat as spreadsheet ready for Excel/Google Sheets with formulas.
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