Course Update and Version Management System for Evergreen Content
Create a systematic process for keeping course content current, managing version updates, and communicating changes to existing students without disrupting their progress.
Establish a content update workflow that ensures course materials stay current with industry changes, tracks version history, and manages student communication during updates.
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Prompt objective
Establish a content update workflow that ensures course materials stay current with industry changes, tracks version history, and manages student communication during updates.
Real use case
A digital marketing course created 2 years ago has outdated content about social media algorithms and advertising platforms. The creator needs a systematic way to update content without confusing existing students or losing their progress.
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Prompt
Design a course update and version management system for [COURSE NAME] on [TOPIC], currently at version [NUMBER] with [NUMBER] active students.\\\\\\\\n\\\\\\\\n**Content Audit Process (Quarterly):**\\\\\\\\n\\\\\\\\nFor each lesson/module, assess:\\\\\\\\n- Accuracy: is the information still correct?\\\\\\\\n- Relevance: is this still important for students?\\\\\\\\n- Quality: can the presentation be improved?\\\\\\\\n- Completeness: is anything missing?\\\\\\\\n- Tools/software: have any changed?\\\\\\\\n\\\\\\\\nRating scale:\\\\\\\\n- Green: current and accurate\\\\\\\\n- Yellow: minor updates needed\\\\\\\\n- Red: major update or replacement needed\\\\\\\\n\\\\\\\\n**Update Workflow:**\\\\\\\\n\\\\\\\\nStep 1 — Identify updates needed (audit results)\\\\\\\\nStep 2 — Prioritize: red items first, then yellow\\\\\\\\nStep 3 — Create updated content (script, record, edit)\\\\\\\\nStep 4 — Quality check: accuracy, clarity, production quality\\\\\\\\nStep 5 — Platform update: replace old content, preserve student progress\\\\\\\\nStep 6 — Communication: notify students of changes\\\\\\\\nStep 7 — Version tracking: update version number and changelog\\\\\\\\n\\\\\\\\n**Version Management:**\\\\\\\\n- Version numbering: MAJOR.MINOR (e.g., 2.3)\\\\\\\\n- MAJOR: significant content restructuring or new modules\\\\\\\\n- MINOR: individual lesson updates or corrections\\\\\\\\n- Changelog: public document listing all changes by version\\\\\\\\n- Archive: keep old versions accessible for reference\\\\\\\\n\\\\\\\\n**Student Communication:**\\\\\\\\n- Update notification email: what changed and why\\\\\\\\n- In-platform notification: \\\\\\\\
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