Course Update and Version Management System for Evergreen Content
Create a systematic process for keeping course content current, managing version updates, and communicating changes to existing students without disrupting their progress.
Establish a content update workflow that ensures course materials stay current with industry changes, tracks version history, and manages student communication during updates.
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Prompt objective
Establish a content update workflow that ensures course materials stay current with industry changes, tracks version history, and manages student communication during updates.
Real use case
A digital marketing course created 2 years ago has outdated content about social media algorithms and advertising platforms. The creator needs a systematic way to update content without confusing existing students or losing their progress.
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Prompt
Design a course update and version management system for [COURSE NAME] on [TOPIC], currently at version [NUMBER] with [NUMBER] active students. **Content Audit Process (Quarterly):** For each lesson/module, assess: - Accuracy: is the information still correct? - Relevance: is this still important for students? - Quality: can the presentation be improved? - Completeness: is anything missing? - Tools/software: have any changed? Rating scale: - Green: current and accurate - Yellow: minor updates needed - Red: major update or replacement needed **Update Workflow:** Step 1 — Identify updates needed (audit results) Step 2 — Prioritize: red items first, then yellow Step 3 — Create updated content (script, record, edit) Step 4 — Quality check: accuracy, clarity, production quality Step 5 — Platform update: replace old content, preserve student progress Step 6 — Communication: notify students of changes Step 7 — Version tracking: update version number and changelog **Version Management:** - Version numbering: MAJOR.MINOR (e.g., 2.3) - MAJOR: significant content restructuring or new modules - MINOR: individual lesson updates or corrections - Changelog: public document listing all changes by version - Archive: keep old versions accessible for reference **Student Communication:** - Update notification email: what changed and why - In-platform notification:
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