Dynamic Pricing Calculator with Margin Protection in Google Sheets
Build a pricing calculator that automatically adjusts prices based on cost changes, competitor data, and margin targets while protecting profitability.
Create a Google Sheets pricing model that factors in variable costs, fixed costs, competitor prices, and minimum margin thresholds to generate optimal pricing recommendations for each SKU.
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Prompt objective
Create a Google Sheets pricing model that factors in variable costs, fixed costs, competitor prices, and minimum margin thresholds to generate optimal pricing recommendations for each SKU.
Real use case
A wholesale distributor with 800 SKUs changes prices manually in response to supplier cost increases, often losing margin because they forget to recalculate shipping and overhead. They need an automated calculator that protects minimum margins.
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Replace the placeholders with your own context before you run the prompt. That usually improves the first output more than adding more instructions later.
Prompt
Build a dynamic pricing calculator in Google Sheets for [COMPANY NAME] with [NUMBER] SKUs across [NUMBER] categories.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 1 — Cost Base:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Columns: SKU, Product Name, Category, Supplier, Unit Cost, Shipping Cost, Packaging Cost, Overhead Allocation (%)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Conditional formatting: highlight when cost changes >5% vs. last month\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Data validation for supplier dropdown\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 2 — Pricing Rules:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Minimum margin by category: [CATEGORY 1] = [X]%, [CATEGORY 2] = [Y]%...\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Competitor price input columns (3 competitors max)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Price elasticity factor (if available): % demand change per 1% price change\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Markup strategy: cost-plus, value-based, or competitive\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 3 — Price Calculator:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Formula: Selling Price = Total Cost / (1 - Target Margin %)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- ARRAYFORMULA to calculate for all SKUs simultaneously\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- IF() logic: if competitor price < calculated price, flag in yellow\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Recommended price column with margin protection floor\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Profit per unit and margin % columns\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 4 — Scenario Simulator:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Input: cost increase of [X]%, what happens to margin?\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Input: price decrease of [Y]%, what's the new margin?\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Break-even volume calculator\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Sensitivity table: margin vs. price vs. volume\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 5 — Price Change Log:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Automatic timestamp when price changes\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Before/after price and margin\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Reason for change (dropdown: cost increase, competition, promotion, strategy)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Who approved the change\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\nAll formulas using Google Sheets syntax (ARRAYFORMULA, QUERY, IMPORTRANGE for live cost feeds).
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- 1Replace the key placeholders first: COMPANY NAME, NUMBER, CATEGORY 1, CATEGORY 2.
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