Smart Inventory Control with XLOOKUP and Conditional Formatting
Build an inventory management spreadsheet with automatic alerts, reorder forecasting, and ABC analysis using advanced formulas.
Develop an Excel or Google Sheets inventory control system that classifies products using the ABC curve, calculates reorder points, and generates automatic visual alerts.
At a glance
Access
Free prompt
Open to copy without upgrading.
Prompt objective
Develop an Excel or Google Sheets inventory control system that classifies products using the ABC curve, calculates reorder points, and generates automatic visual alerts.
Real use case
Pet Shop Patas & Cia, with 2 stores in Florianópolis and 450 SKUs, loses R$12,000/month from stockouts and R$8,000/month from dead stock due to the lack of a visual, automated control system.
Customize these fields first
Replace the placeholders with your own context before you run the prompt. That usually improves the first output more than adding more instructions later.
Prompt
Build a complete inventory control spreadsheet for [COMPANY NAME] with [NUMBER] SKUs organized into [NUMBER] categories.\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 1 — Product Registry:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Columns: SKU, Name, Category, Supplier, Unit Cost, Selling Price, Minimum Stock, Lead Time (days)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- XLOOKUP to pull supplier data automatically\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Data validation with dropdown lists\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 2 — Stock Movements:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Record of inbound and outbound entries with date and responsible party\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Running balance formula: SUMIFS by SKU (inbound − outbound)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Automatic weighted average cost\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 3 — ABC Analysis:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Automatic ABC classification by revenue (80/15/5)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- PERCENTILE + nested IF formula for classification\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Pareto chart with cumulative line\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Stock policy recommendation by class\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 4 — Alerts and Replenishment:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Reorder point = Minimum Stock + (Average Daily Demand × Lead Time)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Conditional formatting:\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n - Red: below minimum (imminent stockout)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n - Yellow: between minimum and reorder point\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n - Green: healthy stock level\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n - Blue: excess (above [DAYS] days of coverage)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Demand forecast formula (3-month moving average)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n**Tab 5 — Dashboard:**\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Total inventory value (cost and selling price)\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Inventory turnover by category\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Top 10 fastest and slowest moving products\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n- Products with no movement in the last [DAYS] days\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\n\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\nAll formulas must work in both English Excel and Google Sheets.
Open directly in an AI — the text is pre-filled:
How to use this prompt
- 1Replace the key placeholders first: COMPANY NAME, NUMBER, DAYS.
- 2Replace any bracketed placeholders like [this] with your own context.
- 3Add extra background information when you want more tailored results.
- 4Combine multiple prompts in one conversation when you need a richer output.
- 5Save your best-performing prompts so they are easy to reuse later.
Next best step
Open the guide first, then branch only if you still need more.
A guide for technical builders choosing between prompts, coding workflows, and agent-based implementation.
If this prompt is close but not quite right, generate variants next. If the job is recurring, move into the course library after the guide.
Related prompts
View allAutomated Financial Dashboard in Excel with VLOOKUP and Pivot Tables
Build a complete financial dashboard using advanced Excel formulas and pivot tables for monthly performance tracking.
Best for
Create an interactive financial panel in Excel that consolidates revenue, expenses, and contribution margin data with automatic updates via pivot tables.
Data Cleaning and Standardization with Power Query in Excel
Automate the process of cleaning messy data using Power Query to transform inconsistent datasets into reliable, analysis-ready sources.
Best for
Build an ETL (extract, transform, load) workflow in Excel Power Query to clean, standardize, and consolidate datasets affected by common real-world corporate data problems.
VBA macro for monthly management report automation
Develops VBA macros in Excel to automate monthly management report generation—a process that typically consumes hours of the finance team's time.
Best for
Create a set of VBA macros that automate data consolidation from multiple sheets, generate standardized charts, and export reports as PDF for executive distribution.
Financial projection model with scenarios in Google Sheets
Creates a 12-month financial projection model with optimistic, realistic, and pessimistic scenarios using Google Sheets with advanced formulas.
Best for
Build a financial projection model in Google Sheets that allows simulation of 3 different scenarios, with adjustable assumptions and sensitivity analysis for decision-making.
Explore other prompt categories
Move sideways into adjacent libraries when the current category is not the full answer.
Free browsing stays open. Premium prompts unlock the reusable workflow layer.
Use the guides and role paths to validate the job first. Upgrade when you want the full prompt text, editable premium prompts, and the surrounding course paths in one place.
Free access
- Browse guides, role paths, and category pages.
- Preview prompts before you decide to upgrade.
- Find the right starting point without friction.
Membership access
- Unlock premium prompts and the full copy text.
- See more workflow paths and course connections.
- Keep the reusable templates in one place.