IntermediateExcel & SheetsFree prompt

HR Dashboard: Turnover, Headcount, and Diversity Metrics in Excel,

Create a comprehensive HR analytics dashboard tracking turnover rates, headcount evolution, diversity metrics, and hiring pipeline health.

Build an Excel-based HR dashboard that gives leadership real-time visibility into workforce metrics, identifies retention risk areas, and tracks diversity goals.

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Prompt objective

Build an Excel-based HR dashboard that gives leadership real-time visibility into workforce metrics, identifies retention risk areas, and tracks diversity goals.

Real use case

A tech company with 350 employees across 4 offices has no HR dashboard. The VP of People spends 2 days per month compiling headcount and turnover data from 3 different systems for the executive meeting.

Customize these fields first

COMPANY NAMENUMBER

Replace the placeholders with your own context before you run the prompt. That usually improves the first output more than adding more instructions later.

Prompt

Build a complete HR analytics dashboard in Excel for [COMPANY NAME] with [NUMBER] employees across [NUMBER] departments and [NUMBER] locations.

**Tab 1 — Employee Database:**
- Columns: Employee ID, Name, Department, Role, Location, Hire Date, Termination Date (if applicable), Manager, Salary Band, Gender, Ethnicity (if tracked), Performance Rating
- Calculated columns: Tenure (months), Active/Terminated status
- Data validation for all categorical fields

**Tab 2 — Headcount Dashboard:**
- Current headcount by department, location, and level
- Monthly headcount trend (last 12 months) with sparklines
- New hires vs. terminations by month (waterfall chart)
- Open positions vs. filled positions
- Headcount vs. budget variance

**Tab 3 — Turnover Analysis:**
- Monthly turnover rate: Terminations / Average Headcount
- Turnover by department, location, tenure band (<6mo, 6-12mo, 1-2yr, 2-5yr, 5+yr)
- Voluntary vs. involuntary turnover breakdown
- Cost of turnover: recruitment + training + lost productivity per departure
- Exit reason Pareto chart
- Retention rate by cohort (hire month)

**Tab 4 — Diversity Metrics:**
- Gender ratio by department and level
- Diversity hiring rate vs. current workforce composition
- Promotion rate by demographic group
- Pay equity analysis (average by group, adjusted for role/level)

**Tab 5 — Hiring Pipeline:**
- Open requisitions with days open
- Pipeline stages: Applied → Screened → Interviewed → Offer → Hired
- Time-to-fill by department
- Source of hire effectiveness
- Offer acceptance rate

Use INDEX/MATCH, SUMIFS, and Pivot Tables. Include conditional formatting for thresholds.

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How to use this prompt

  1. 1Replace the key placeholders first: COMPANY NAME, NUMBER.
  2. 2Replace any bracketed placeholders like [this] with your own context.
  3. 3Add extra background information when you want more tailored results.
  4. 4Combine multiple prompts in one conversation when you need a richer output.
  5. 5Save your best-performing prompts so they are easy to reuse later.

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