AdvancedDecision MakingFree prompt

RAPID Framework for Organizational Decisions Without Deadlock

Apply the RAPID model (Recommend, Agree, Perform, Input, Decide) to unblock decisions stalled by unclear roles.

Define clear roles in the decision-making process so that critical decisions don't get stuck in an endless loop of discussion with no one empowered to decide.

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Prompt objective

Define clear roles in the decision-making process so that critical decisions don't get stuck in an endless loop of discussion with no one empowered to decide.

Real use case

A logistics company COO in São Paulo with 150 employees struggles with decisions that take weeks because everyone gives input, nobody decides, and when a decision is made, someone challenges it. Their ERP migration is 4 months behind schedule as a result.

Customize these fields first

DESCRIBE THE DECISIONTIME PERIODDESCRIBE THE COST OF INACTIONLIST WITH TITLE AND STAKE IN THE DECISIONSUGGESTN+1N+2N+3

Replace the placeholders with your own context before you run the prompt. That usually improves the first output more than adding more instructions later.

Prompt

Apply the RAPID Framework to unblock a critical decision in my organization.\\\\\\\\n\\\\\\\\n**The Decision at Hand:**\\\\\\\\n- Description: [DESCRIBE THE DECISION]\\\\\\\\n- Why it's stalled: [EXPLAIN — e.g., many stakeholders, no owner, conflicting opinions, fear of making the wrong call]\\\\\\\\n- How long it's been pending: [TIME PERIOD]\\\\\\\\n- Impact of NOT deciding: [DESCRIBE THE COST OF INACTION]\\\\\\\\n- People involved: [LIST WITH TITLE AND STAKE IN THE DECISION]\\\\\\\\n\\\\\\\\n**Apply RAPID:**\\\\\\\\n\\\\\\\\n1) **R — Recommend (Who recommends?):**\\\\\\\\n- Who should research and bring a structured recommendation?\\\\\\\\n- Recommendation format: options analysis, pros/cons, recommendation with justification\\\\\\\\n- Deadline to deliver the recommendation: [SUGGEST]\\\\\\\\n\\\\\\\\n2) **A — Agree (Who must agree?):**\\\\\\\\n- Who has veto power? (keep it to a minimum — 1 to 2 people)\\\\\\\\n- Clear approval criteria: what would convince this person?\\\\\\\\n- Process if there's a veto: how do you resolve the impasse?\\\\\\\\n\\\\\\\\n3) **P — Perform (Who executes?):**\\\\\\\\n- Once decided, who implements?\\\\\\\\n- Resources needed\\\\\\\\n- Execution timeline\\\\\\\\n\\\\\\\\n4) **I — Input (Who provides input?):**\\\\\\\\n- Who should be consulted BEFORE the decision?\\\\\\\\n- Input format: asynchronous (document) or synchronous (short meeting)\\\\\\\\n- Deadline to submit input: [SUGGEST]\\\\\\\\n- Rule: input is considered but is not a veto\\\\\\\\n\\\\\\\\n5) **D — Decide (Who decides?):**\\\\\\\\n- ONE person with final authority (not a committee)\\\\\\\\n- What happens if the Decider disagrees with the Recommender?\\\\\\\\n- Decision communication: who informs whom, through what channel\\\\\\\\n\\\\\\\\n**Complete RAPID Map:**\\\\\\\\n- Visual table: Person | Role (R/A/P/I/D) | Specific Responsibility | Deadline\\\\\\\\n\\\\\\\\n**Decision Timeline:**\\\\\\\\n- Day 1-[N]: Input collection\\\\\\\\n- Day [N]: Recommender delivers recommendation\\\\\\\\n- Day [N+1]: Agree validates or vetoes\\\\\\\\n- Day [N+2]: Decider makes the call\\\\\\\\n- Day [N+3]: Communication and execution begins\\\\\\\\n\\\\\\\\n**Future Prevention:**\\\\\\\\n- RAPID template for future decisions\\\\\\\\n- Rule: any decision impacting [CRITERIA] must have RAPID defined before discussion begins\\\\\\\\n- How to document in the Decision Log\\\\\\\\n\\\\\\\\nAdapt the language for your business context, where hierarchy matters but collective decision-making is common.

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How to use this prompt

  1. 1Replace the key placeholders first: DESCRIBE THE DECISION, TIME PERIOD, DESCRIBE THE COST OF INACTION, LIST WITH TITLE AND STAKE IN THE DECISION.
  2. 2Replace any bracketed placeholders like [this] with your own context.
  3. 3Add extra background information when you want more tailored results.
  4. 4Combine multiple prompts in one conversation when you need a richer output.
  5. 5Save your best-performing prompts so they are easy to reuse later.

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